Payroll & Benefits Administrator

Location of Role: TBC (Swindon, Oxford, Reading or alternative waylands sites)

Are you an experienced Payroll & Benefits Administrator looking for your next exciting opportunity.

If so … you could be just who Waylands are looking for to join our growing HR Team at our Volvo dealership in Reading..

What’s the Role?

As our Payroll & Benefits Administrator you will be responsible for the accurate and timely processing of payroll and employee benefits across the Waylands Automotive Group. The role will act as a key point of contact for payroll and benefits queries, ensuring employee records are maintained accurately and that payroll, benefit and pension administration is completed in line with company policies and statutory requirements.

The successful candidate will work closely with all areas of the business to ensure an efficient and high-quality employee experience.

Key Responsibilities

Payroll Administration

• Prepare and process monthly payroll data for all employees across the Group.

• Ensure all new starters, leavers, contractual changes and payroll amendments are accurately recorded and submitted within payroll deadlines.

• Verify payroll information including salaries, commission payments, bonus payments, overtime, deductions, statutory payments and benefits.

• Process parental and sickness payments in accordance with statutory requirements.

• Reconcile payroll reports and identify any discrepancies prior to payroll approval.

• Liaise with General and Department Managers to ensure all information submitted is accurate.

• Maintain accurate employee payroll records and documentation.

• Respond to payroll-related queries from employees and managers in a professional and timely manner.

• Complete year-end payroll activities including P60s and P11D reporting.

Benefits Administration

• Administer company benefit schemes including:

• Company car scheme

• Private medical insurance

• Life assurance

• Employee assistance programmes

• Pension schemes

• Other employee benefits as introduced by the business

• Process benefit enrolments, amendments and removals.

• Maintain accurate records of all employee benefits.

• Liaise with benefit providers to resolve employee queries and administrative issues.

• Support the annual renewal of benefits and schemes

Pension Administration

• Administer auto-enrolment and pension processes.

• Ensure pension contributions are accurately calculated and submitted.

• Manage pension joiners, leavers and contribution changes.

• Liaise with pension providers on behalf of employees and the business.

HR & Compliance Support

• Ensure compliance with HMRC legislation, payroll regulations and employment law requirements.

• Assist with generalist HR tasks including emails & calls

• Support payroll audits and compliance checks.

• Maintain confidential employee records in line with GDPR requirements.

• Produce payroll and benefits reports as requested

• Assist with annual salary review and bonus administration processes.

• Support HR projects and initiatives as required

  Essential

• Previous Sage 50 payroll administration experience (end to end)

• Good understanding of payroll legislation and statutory payments.

• Experience administering employee benefits and pensions.

• Strong attention to detail and accuracy.

• Excellent organisational and time management skills.

• Ability to handle confidential information with discretion.

• Strong Microsoft Excel and Microsoft Office skills.

• Excellent communication and customer service skills.

• Ability to work independently and as part of a team.